Microsoft 365 vs Google Workspace: Which Is Better for Your Business?
By MBH IT PRO | Cloud & Email Services
Email, collaboration, calendars, documents—it’s all powered by your productivity suite. And in 2025, two giants dominate the space: Microsoft 365 and Google Workspace.
But which one is the better fit for your small business?
We break down the key features, strengths, and differences to help you make the smartest decision.
What Are Microsoft 365 and Google Workspace?
Both platforms offer cloud-based tools for communication, collaboration, document editing, and storage. Here’s a quick overview:
- Microsoft 365: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, and more.
- Google Workspace: Gmail, Docs, Sheets, Slides, Meet, Drive, and Google Calendar.
Each provides email hosting, file sharing, and productivity apps—but the experience and ecosystem are very different.
Microsoft 365 vs Google Workspace: Feature Comparison
| Feature | Microsoft 365 | Google Workspace |
|---|---|---|
| Email Platform | Outlook | Gmail |
| Office Apps | Word, Excel, PowerPoint (Desktop & Web) | Docs, Sheets, Slides (Web-based) |
| Cloud Storage | 1 TB+ (OneDrive) | 30 GB – 2 TB+ (Drive) |
| Video Meetings | Teams | Google Meet |
| Offline Access | Full desktop apps + offline mode | Available but limited |
| Ease of Use | Familiar, feature-rich, complex | Simpler, modern interface |
| Best For | Businesses needing deep integration & desktop power | Teams preferring simplicity, web-first, Google-native tools |
Pricing Comparison
Both platforms offer flexible pricing, with core plans starting at:
- Microsoft 365: from $6/user/month (Business Basic) to $22/user/month (Business Premium)
- Google Workspace: from $6/user/month (Business Starter) to $18/user/month (Business Plus)
Pricing may vary with promotions, nonprofit or educational use, and additional services.
Security & Admin Controls
Both platforms offer enterprise-grade security, but the management experience differs:
- Microsoft 365: Deeper control with Microsoft Defender, Azure AD, advanced threat protection, and data loss prevention tools.
- Google Workspace: Simpler admin panel, strong spam/phishing filters, and native integration with Google’s ecosystem.
If you’re in healthcare, finance, or a regulated industry, Microsoft often wins on compliance and granular control.
Which One Should You Choose?
- Choose Microsoft 365 if you want full desktop apps, heavy-duty email/calendar, strong compliance, and tight integration with Windows-based systems.
- Choose Google Workspace if you prefer simplicity, browser-based collaboration, and your team is already Google-native.
✅ Need help migrating or setting up the right platform for your team? MBH IT PRO can guide you from start to finish.
Need Help Choosing or Migrating?
We’ve helped dozens of small businesses move to the platform that’s right for them—with no downtime or disruption.
📞 Book a cloud consultation with MBH IT PRO or call 949-478-4288 today.